What is Managed Print Service (MPS)?
A managed print service (MPS) allows businesses to manage their printing infrastructure more efficiently and effectively through a third-party provider. MPS providers take care of all aspects of the printing environment, including hardware and software installation, maintenance, supply management and technical support. The provider conducts a thorough assessment of the business’s printing environment to identify areas for improvement and implement solutions that help reduce costs, improve productivity and increase sustainability. All MPS solutions are customizable to meet the specific needs of businesses of any size or industry.
How does it work?
We start by conducting a thorough assessment of your current printing environment to identify areas for improvement. We evaluate your hardware, software, and workflows to understand how you manage your printing operations. As a result of your assessment, we design a solution that meets your specific requirements. Our solution may include recommendations for new hardware and software, changes to your current workflows, or other strategies to optimize your printing environment. We implement the solution, including installing new hardware and software and configuring printing workflows. As part of our managed printing services, we train your employees to ensure they can develop new solutions.
Then we manage and maintain your printing environment, provide ongoing technical support, manage supplies, and conduct regular maintenance to ensure optimal performance. We continually monitor your printing environment to identify areas for further optimization. We provide detailed reports on your printing usage and costs. As a result, you can make informed decisions and further optimize your printing environment.
Best Managed Print Services Australia
As a business owner in Australia, you should know that managing your printing infrastructure can be complex and time-consuming. From ensuring that your devices are up-to-date and maintained to managing your supplies and troubleshooting issues, there is much to consider when it comes to printing. That’s where Managed Print Services come in.
Today we are sharing the benefits of managed print services in Australia for your business, how our MPS works, and why CopierWorld is the right choice.
Types of managed print service:
- Basic
- Advanced
- Enterprise
- Cloud
- Vertical-specific
Basic MPS:
This type of MPS includes basic services such as device monitoring, helpdesk support, and automatic supplies replenishment.
Advanced MPS:
This type of MPS includes more advanced features such as proactive maintenance, security management, and document management.
Enterprise MPS:
This type of MPS is designed for large organizations with complex printing environments. It includes fleet optimization, cost recovery, and customized reporting.
Cloud MPS:
This type of MPS is delivered through a cloud-based platform, allowing for remote monitoring and management of devices.
Vertical-specific MPS:
This MPS is tailored to the needs of specific industries, like healthcare or legal. It includes services such as compliance management and technical document workflows.
HP managed print service: what does it mean?
HP offers Managed Print Services to help organizations manage their printing and imaging needs. HP’s Managed Print Services Australia can be customized to meet individual businesses’ specific needs and can be deployed on-premise or in the cloud. By leveraging HP’s MPS solution, businesses can improve their printing and imaging infrastructure while reducing costs and increasing productivity.
HP’s Managed Print Services Australia includes various services and tools that help businesses manage their printing and imaging environments. These services typically include:
Assessment: An initial assessment of a company’s printing and imaging environment to identify opportunities for optimization.
Device management: The management of print devices, including installation, maintenance, and repair.
Supplies management: The automatic ordering and delivery of toner and other supplies, reducing the burden on the IT department.
Document management: Managing digital documents to improve productivity and document security.
Reporting and analytics: Monitoring and analyzing printing and imaging usage to identify cost-saving opportunities.
Benefits of Our Managed Print Services Australia:
- Reduced printing costs: Our MPS services are designed to help you reduce your printing costs. We thoroughly assess your printing environment and identify areas where costs can be reduced, such as implementing print policies, using more energy-efficient devices, and managing your supplies more efficiently.
- Improved printing efficiency: With our MPS services, you can improve your printing efficiency by streamlining your printing processes and reducing downtime. We take care of maintaining and troubleshooting your printing infrastructure. So your employees can focus on their core tasks.
- Enhanced security of printing devices and documents: Our MPS services help you enhance the security of your printing devices and documents. We use security measures such as user authentication and encryption to prevent unauthorized access to your confidential information.
- Better environmental sustainability: We are committed to helping businesses reduce their environmental impact. Our MPS services can help you achieve this by reducing paper waste, using more energy-efficient devices, and implementing sustainable print policies.
- Greater visibility and control printing environment: Our MPS services give you more control and visibility over your printing environment. You will receive detailed reports on your printing costs and usage.
- Improved employee productivity and satisfaction: By taking care of your printing infrastructure, we help you improve employee productivity and satisfaction. Your employees can focus on their core tasks, and they have access to the support they need when they encounter printing issues.
- Customized Solutions: To meet the needs of your business, we offer customized solutions. Whether you have a small business with just a few employees or a large enterprise with hundreds of employees, our MPS can tailor their services to your requirements. You can choose from a range of services., including supplies management, device management, and technical support.
Customized MPS Solutions for Different Industries
- Healthcare: In the healthcare industry, privacy and security are paramount. MPS solutions can help healthcare organizations ensure the secure handling of sensitive patient information through features like secure printing and document encryption. Additionally, MPS can optimize workflows to streamline patient care and reduce costs associated with printing and document management.
- Education: Educational institutions have unique printing needs, such as printing large course materials, assignments, and research papers. MPS solutions can help educational institutions reduce printing costs by providing detailed usage reporting and implementing cost-saving strategies. MPS can also help to reduce paper usage and promote sustainable printing practices.
- Legal: The legal industry often deals with confidential and sensitive information, so security is a top concern. MPS solutions can help legal firms secure their printing environment with features like user authentication, secure printing, and document encryption. Additionally, MPS can optimize workflows to reduce the time and costs associated with print management.
- Finance: The finance industry requires strict compliance with regulations and high levels of security. Australian print solutions can help finance organizations ensure compliance by providing detailed usage reporting and implementing secure printing practices. MPS can optimize workflows to improve operational efficiency with reduced costs.
- Retail: Often, the retail industry requires printing marketing materials, which are flyers, brochures, and signage. Managed print solutions can help retail organizations manage their printing needs efficiently, reducing costs and waste associated with print materials. MPS can also implement mobile printing solutions to enable employees to print from anywhere, improving productivity and customer service.
What is the difference between a self-managed and an IT-managed HP printer?
The main difference between a self-managed and an IT-managed HP printer is who manages it and its related tasks.
The end-user or department typically manages a self-managed HP printer. That means all the end-users are responsible for setting up drivers, printers, and software, performing maintenance tasks like ink cartridges or replacing toner, and troubleshooting any issues that can arise. This type of printer management is usually suitable for smaller offices or home users with only a few printers to manage.
On the other hand, an IT-managed HP printer is typically managed by the organization’s IT department. The IT department is responsible for setting up the printer, configuring network settings, deploying drivers and software, performing regular maintenance and firmware updates, and troubleshooting any issues that may arise. This type of printer management is usually suitable for larger organizations with many printers that need to be managed centrally.
The benefits of an IT-managed HP printer include improved control and security, greater visibility into printer usage and costs, and streamlined support and maintenance. However, managing effectively may require more resources and expertise from the IT department. Overall, the choice between self-managed and IT-managed HP printers depends on the size and complexity of the organization’s printing environment and its resources and priorities for managing those resources.
In conclusion, managed print services in Australia are essential for businesses in Australia that want to reduce costs, improve productivity and reduce their environmental impact. You can completely focus on your core business activities while leaving the management of your printing infrastructure to the experts by partnering with an MPS provider.
So why not consider our MPS for your business today?
FAQs
- How can a managed print service help my business? Managed print services Australia can help your business by streamlining your printing and imaging infrastructure, reducing costs, increasing efficiency, and improving document security. MPS providers can help optimize your printing environment, automate supply ordering and provide insights into your printing habits to help you reduce waste and save money. MPS can also help you improve document security with features such as secure printing, document tracking, and device monitoring to prevent unauthorized access or data breaches.
- What types of managed print services are available in Australia? There are various types of Managed Print Services in Australia, including basic, advanced, enterprise, cloud, and vertical-specific MPS. Basic MPS typically includes services such as device monitoring and automatic supplies replenishment, while advanced MPS includes more advanced features such as proactive maintenance, security management, and document management. Enterprise MPS is designed for large organizations with complex printing environments, while cloud MPS is delivered through a cloud-based platform for remote monitoring and print management. Vertical-specific MPS is tailored to the needs of specific industries, like healthcare or legal.
- How do I choose the right managed print service provider for my business in Australia? When choosing a managed print service in Australia, it’s important to consider factors such as the provider’s experience, reputation, and track record of service and support. You should also consider your business’s specific needs and goals, such as the size of your printing environment, your budget, and any specific requirements for security or compliance. It’s also important to evaluate the provider’s ability to customize their services to meet your unique needs and to provide ongoing support and maintenance.
- How much does managed print cost? The cost of managed print service varies depending on the size and complexity of your printing environment and the specific services and features you require. Generally, the cost of MPS is based on a per-page or per-device fee, which covers the cost of maintenance, supplies, and support. However, some providers may charge additional fees for setup, installation, or customization.
- What types of businesses can benefit from managed print services in Australia? Any business that uses printers and copiers regularly can benefit from managed print services. However, larger organizations with complex printing environments, such as those with multiple locations or many devices, are often the most likely to benefit from MPS. Businesses concerned with document security, environmental sustainability, or cost optimization may also find MPS a valuable solution.
